Privacy Policy
A legal disclaimer
High Performance Media Limited is committed to protecting personal data collected during the production of video, film, and audio content. Acting primarily as a data processor on behalf of its clients, the company ensures the secure collection, handling, and storage of personal information used for legitimate business purposes. Data may include written consent forms, video and audio recordings, and still images, and is only collected with appropriate consent. Materials are stored securely and shared with clients via protected platforms. High Performance Media does not sell personal data and uses client information only for business communication and marketing. The company may use client-approved content for its own promotional use unless instructed otherwise. Its website uses only essential, non-identifying cookies to monitor site performance.
Collection and Use of Personal Data
We collect and process personal data in the course of our legitimate business as a creative
production company. This may include details about our clients, their employees, and any
individuals who appear in or contribute to audio-visual productions.
In most cases, High Performance Media Limited acts as a data processor on behalf of our clients -
the data controllers - who retain ownership and legal responsibility for the content and associated
data. This includes responsibility for informing individuals about how their data will be used. If you
appear in a production commissioned by one of our clients, we recommend reviewing their specific
privacy policy for further details.
As data processors, we are responsible for maintaining the security and confidentiality of personal
data while it is in our care.
Types of Data We Collect
We collect information in various formats, including:
- Written consent forms
- Video footage and still images
- Audio recordings
- Graphic and design elements
- Handwritten or printed notes relevant to production
This data is necessary for writing, filming, editing, and delivering the final productions - which may
include videos, promotional films, audio pieces, presentations, or other forms of communication.
Consent and Notification
When filming or recording individuals, whether they are employees of a client or members of the
public, we follow our clients' procedures regarding consent. This may involve obtaining verbal or
written consent, as outlined by the client.
At public or corporate events (e.g., conferences, training sessions), we ensure that signage or
notices are clearly displayed to inform attendees about the filming and provide access to the client's
privacy policy. We also support opt-out processes, where applicable.
If our clients require us to gather individual release forms, we will do so and return these to the client
for their records.
Data Security and Storage
We collect information in various formats, including:
- Written consent forms
- Video footage and still images
- Audio recordings
- Graphic and design elements
- Handwritten or printed notes relevant to production
This data is necessary for writing, filming, editing, and delivering the final productions - which may
include videos, promotional films, audio pieces, presentations, or other forms of communication.
Types of Data We Collect
All material collected - including raw footage, stills, and project files - is stored securely, whether on
physical media or digital platforms. These are kept safe in our vehicles or premises and
subsequently transferred to our in-house editing systems or to trusted third-party post-productionpartners, all of whom are required to adhere to strict privacy standards.
During the editing and review process, material may be shared with clients through secure,
password-protected services (such as Vimeo). Access is limited to authorised individuals, and we
maintain a record of who has been granted access.
Once the final production is complete and approved, it is typically delivered via a secure file transfer
service such as WeTransfer. The completed production becomes the legal property of the client,
and they assume full responsibility for its use and distribution.
Use of Material for Marketing
We may use excerpts or clips from completed client projects for our own promotional purposes (e.g.,
website, showreels, presentations), unless our client requests otherwise. We will always respect
such requests.
Client Database and Communications
High Performance Media Limited maintains a secure internal database of client and business
contacts for the purpose of conducting our legitimate business - including updates, marketing, and
relationship management.
- We do not sell or share your information with third parties.
- Any person on our database can request to have their data removed at any time.
Website Cookies
Our website uses only essential cookies for Google Analytics, which help us understand how users
interact with the site. No personal data is recorded by these cookies, and they are used solely to
improve website performance and user experience.
Commitment to Privacy
We are committed to protecting both personal and corporate data. If you have any questions,
concerns, or wish to exercise your rights under applicable privacy laws, please contact us directly.